Mayor & Council

We encourage organizations or groups wishing to speak to Council to select one person to speak as their representative.

Please Note – Registering as a delegation is not required for those who only wish to attend the meeting as an observer.

For any delegation wishing to speak to an item before council, the Delegation Request Form must be completed and submitted to the Clerk's office prior to the meeting you wish to appear.

For those wishing to speak to an item not listed on the agenda, please submit the Delegation Request Form linked above, outlining the request, to the Clerk's office no later than 12 PM on the Wednesday a week prior to the Council Meeting you wish to appear.

For those wishing to speak to an item listed on a published agenda, the Delegation Request Form linked above must be submitted to the Clerk's office no later than 4:00 PM on the day before the Council Meeting.

Presentation Materials

For those wishing to provide presentation material to Council, please submit a copy to the Clerk's office together with the completed delegation request form.

A copy of the presentation material will be distributed to Council prior to the meeting and will be included as part of the public record.

Written materials, including PowerPoint Presentations, are to be emailed to the Clerk's office at deputyclerk@wasgabeach.com by noon on the Wednesday prior to the meeting for inclusion in the agenda package in an accessible format.

Speaking Times

Each deputation shall be limited to a maximum of ten (10) minutes for an item not listed on the agenda and five (5) minutes for an item on the agenda. Each deputation shall be limited to a maximum of two (2) speakers.

Speaking Procedures at the Meeting

We recommend that delegations arrive 15-20 minutes before the start of the meeting.

When it is a Delegation's turn to speak to Council, the Mayor will call their name to come forward. The Delegation will speak to Council at a podium while using a microphone.

Delegations should remain at the podium following the presentation to answer questions from Council. Delegations may return to the gallery as an observer after questions have been answered from Council.

When speaking before Council, Delegations should not:
•    speak on any subject other than the one provided on the Delegation Request Form
•    disobey a decision of the Chair;
•    enter into a debate with other Delegations, staff or Council members;
•    speak disrespectfully of or make personal remarks about any member of Council, the public or an employee of the Town; or
•    use offensive language.

For delegations who are attending virtually – please ensure to read our Members of the Public Guideline for Electronic Meeting Participation.